SPACE RESERVATION DATE_____________ 2024 COMM. VENDOR

APPLICATION

Gallatin County Fairgrounds 901 N Black, Bozeman MT 59715

P: 406-582-3270 F: 406-582-3273 fairgrounds@gallatin.mt.gov

APPLICANT (Alternatively referred to as "Commercial Vendor" or "Licensee") Please print.

Vendor Business Name _____________________________________________________________

Contact Name ___________________________________________________________________________

Address _____________________________________City __________________ St________ Zip________

Phone _________________________ Cell _________________________ Fax ________________________

Email __________________________Website__________________________ Years Attended __________

Please provide a complete listing of ALL items to be sold and photos of Booth.

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SPACE NEEDED: All outdoor vendor spaces are 10’x10’ and are reserved by front footage. Footage must include tent staking, awning, and counters. If on asphalt the stakes ins must be filled after fair. The first space is $325 and additional spaces are $225 each.

Number of Spaces needed: ___________ Total $ ______________

POWER Included in reservation fee.

(PLEASE NOTE AMPS NEEDED) _____ 110V Power

_____ 220V Power

ADDITIONAL BADGES: Two included per vendor. Additional badges purchased for $20.

_____ All-week badge	$20

BRIDGER PARKING HANG TAGS: Limited number available. (see map)

Tamarack and Oak Parking Lots – No Charge	_____ Bridger Lot	$25

11. SPECIAL REQUESTS: ______________________________________________________________________

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We accept debit and credit cards. A 3% processing fee will be added if paying by card. Please call the Fairgrounds Office at 406-582-3270 to charge your card. Make checks payable to “Gallatin County Fairgrounds” Booth Space Fee:	$ __ _____ .

All week badges	$ ___________

Bridger Parking Passes	$ ___________

Total Balance Due:	$ ___________

---------------------------------------------------FOR OFFICIAL USE ONLY-------------------------------------------------	Date Application Processed: __________________	Payment Received: _________________________	Approved	Unapproved	Cash Card Check # ______________________	Space Assignment(s): ________________________	Insurance Received: ________________________ Photos Received: __________________________

PROVISIONS

PROVISIONS

Vendor shall pay for occupancy, furnishings and services included as described below. Priority is given to approved 2023 vendors in good standing.

VENDOR CONTACT: Tom Rechlin, Vendor Coordinator, (Office) 406-582-3270, (Cell) 406-599-1747, and (Email) tom.rechlin@gallatin.mt.gov.

TERM: This term begins July 17, 2024 at 11:00am and ends July 21, 2024 at 6:00pm.

PHOTOS: Vendors shall provide quality photos of the front display and side display of their booth upon application.

ACCOMMODATIONS: Limited RV Camping onsite available. RV reservations are required and must be prepaid. Other RV and hotel accommodations are available in the area.

MOVE IN: Move in opens Monday, July 15, 2024 from 8:00am to 7:00pm and Tuesday, July 16 from 8:00am-5:00pm. Tom Rechlin will check in vendors at their location. Paid trailer parking will be located in Bridger Lot – see map for access. Fairgrounds assumes no responsibility for damaged equipment if assisting during move in or move out.

ADMISSION: Two badges are included per vendor which can be shared with your additional staff. Additional badges may be purchased for $20 each and are good for the entirety of the Fair.

FAIR HOURS:	11:00am - 11:00pm July 17 - July 20

11:00am - 6:00pm July 21

All vendors enter through A or B Gate (see map). Badges shall be issued during move-in.

SECURITY: 24-hour grounds security provided.

TEAR-DOWN: Booth tear-down is Sunday, July 21 from 6:00pm to 10:00pm and Monday, July 22 from 9:00am to 6:00pm. Any tear-down prior to 6:00 pm Sunday will result in ineligibility for future fairs.

LIMITATIONS: All expenses due for outdoor electrical, drayage, handling, erection and dismantling of materials and other services not specifically mentioned in the contract agreement are the responsibility of the vendor. Big Sky Country State Fair reserves the right, at its sole discretion, to limit the number of vendors offering similar products to avoid saturation.

APPROVAL TO OPERATE BY FAIR/TERMINATION: Vendor shall pay total fees upon receipt of an acceptance letter and invoice to operate. Cancellation prior to May 1st, 2024 will result in 50% of total fees refunded. Cancellation after May 1st, 2024 shall result in no refund. Payment must be received within 30 days of acceptance.

INSURANCE: Concessionaire is required to provide a Certificate of Liability Insurance upon signature of license agreement naming “Gallatin County, Montana” as additional insured. Coverage must be a minimum of $1,000,000 and endorsement must be on a primary and non-contributory basis and in accordance with Section 5.3 of “General Provisions.” For a copy of said provisions, please contact the Fair office.

RENEWAL: Fair reserves the right to non-renew a contract as it deems in the best interest of the fair and its patrons.

By signing this application, I have read the provisions and rules herein and understand that I must be in full compliance of the above. Failure to be in compliance of said provisions will result in being unable to participate in the Big Sky Country State Fair. I understand this application becomes a fully executed contract when signed by both parties. Please sign the application and include your photos.

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Signature, Commercial Vendor	Title	Date

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Signature, Big Sky Country State Fair	Title	Date