SPACE RESERVATION DATE_____________ 2024 CONCESSIONAIRE

APPLICATION

Gallatin County Fairgrounds 901 N Black, Bozeman MT 59715

P: 406-582-3270 F: 406-582-3273 fairgrounds@gallatin.mt.gov

APPLICANT (Alternatively referred to as "Concessionaire" or "Licensee") Please print.

Concessionaire Business Name _____________________________________________________________

Contact Name ___________________________________________________________________________

Address _____________________________________City __________________ St________ Zip________

Phone _________________________ Cell _________________________ Fax ________________________

Email __________________________Website__________________________ Years Attended __________

Please ATTACH A COMPLETE MENU with PRICES of ALL items to be sold and photos of Booth.

CONCESSIONAIRE RATES: 18% of your GROSS food & beverage sales. Cash registers are required. Every sale must be recorded in cash register or POS system accurately and timely. Concessionaires must provide a cumulative “Z” register or online POS report and provide a Continuous Grand Total. If you do not have a cash register, one will be provided for you by Big Sky Country State Fair.

SPACE NEEDED: All outdoor concessionaire spaces are approximately 20' deep and are reserved by front footage. Length measured, must include your tongue/hitch to rear most point of unit. Depth from the furthest point of awning/counter to furthest point of backside trailer and storage. Leading edge of any part of the stand must not exceed past the front edge of space.

TOTAL FRONTAGE NEEDED: ___________ Feet

POWER, WATER, COOKING OIL PICKUP, CASH REGISTERS: Included in Reservation Fee.

(PLEASE NOTE ITEMS NEEDED) _____ 110V Power	_____ Oil Pickup

_____ 220V Power	_____ Cash Register

_____ Water

ADDITIONAL BADGES: Four included per concessionaire. Additional badges purchased for $20.

_____ All-week badge	$20

PARKING HANG TAGS: Limited number available. (see map)

Tamarack and Oak Parking Lots – No Charge	_____ Bridger Lot	$25

11. SPECIAL REQUESTS: ______________________________________________________________________

_______________________________________________________________________________________

We accept debit and credit cards. A 3% processing fee will be added if paying by card. Please call the Fairgrounds Office at 406-582-3270 to charge your card. Make checks payable to “Gallatin County Fairgrounds” Booth(s) Reservation Fee:	$ __ 150.00 .

All week badges	$ ___________

Bridger Parking Passes	$ ___________

Total Balance Due:	$ ___________

---------------------------------------------------FOR OFFICIAL USE ONLY-------------------------------------------------	Date Application Processed: __________________	Payment Received: _________________________	Approved	Unapproved	Cash Card Check # ______________________	Space Assignment(s): ________________________	Insurance Received: ________________________ Food License Received: ______________________ Photos Received: __________________________	Menu/Pricing Received______________________

PROVISIONS

Concessionaire shall pay for occupancy, furnishings and services included as described below. Priority is given to 2023 concessionaires in good standing.

CONCESSIONAIRE CONTACT: Tom Rechlin, Vendor Coordinator, (Office) 406-582-3270, (Cell) 406-599-1747, and (Email) tom.rechlin@gallatin.mt.gov.

TERM: This term begins July 17, 2024 at 11:00am and ends July 21, 2024 at 6:00pm.

PHOTOS: Concessionaires shall provide quality photos of the front display and side display of their booth upon application.

ACCOMMODATIONS: Limited RV Camping onsite available. RV reservations are required and must be prepaid. Other RV and hotel accommodations are available in the area.

MOVE IN: Trailer setup is open Monday, July 15, 2024 from 8:00am to 7:00pm and Tuesday, July 16 from 8:00am-5:00pm. Tom Rechlin will check in concessionaires at their location. Paid trailer parking will be located in Bridger Lot – see map for access. Fairgrounds assumes no responsibility for damaged equipment if assisting during move in or move out.

ADMISSION: Four badges are included per concessionaire which can be shared with your additional staff. Additional badges may be purchased for $20 each and are good for the entirety of the Fair.

FAIR HOURS:	11:00am - 11:00pm July 17 - July 20

11:00am - 6:00pm July 21

All concessionaires enter through A Gate (see map). Badges shall be issued during move-in.

SECURITY: 24-hour grounds security provided.

TEAR-DOWN: Booth tear-down is Sunday, July 21 from 6:00pm to 10:00pm and Monday, July 22 from 9:00am to 6:00pm. Any tear-down prior to 6:00 pm Sunday will result in ineligibility for future fairs.

LIMITATIONS: All expenses due for outdoor electrical, drayage, handling, erection and dismantling of materials and other services not specifically mentioned in the licensee agreement are the responsibility of concessionaire. Big Sky Country State Fair reserves the right, at its sole discretion, to limit the number of concessionaires offering similar concessions to avoid saturation.

LICENSEE TO OPERATE BY FAIR/TERMINATION: Concessionaire shall pay total fees upon receipt of an acceptance letter and license to operate. Cancellation prior to May 1st, 2024 will result in 50% of total fees refunded. Cancellation after May 1st, 2024 shall result in no refund. Payment must be received within 30 days of acceptance.

FIRE REGULATIONS: All Food Concessionaires must be in full compliance with the Bozeman Fire Department Regulations. Here is the link to the Bozeman Fire Department Food Truck Safety Inspection Checklist

FOOD PURVEYORS LICENSE: Vendors MUST supply Big Sky Country State Fair with a current food purveyor’s license issued by the State of Montana or the Gallatin County Health Department. Food licenses should be applied for at least 30 days before event. In Gallatin County, call 406-582-3120 or go to the Environmental Health Department at 215 W Mendenhall Bozeman, MT 59715.

INSURANCE: Concessionaire is required to provide a Certificate of Liability Insurance upon signature of license agreement naming “Gallatin County, Montana” as additional insured. Coverage must be a minimum of $1,500,000 and endorsement must be on a primary and non-contributory basis and in accordance with Section 5.3 of “General Provisions.” For a copy of said provisions, please contact the Fair office.

RENEWAL: Fair reserves the right to non-renew a contract as it deems in the best interest of the fair and its patrons.

By signing this application, I have read the provisions herein and understand that I must be in full compliance of the above. Failure to be in compliance of said provisions will result in being unable to participate in the Big Sky Country State Fair. I understand this application becomes a fully executed contract when signed by both parties. Please sign the application and include your full menu and photos.

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Signature, Concessionaire	Title	Date

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Signature, Big Sky Country State Fair	Title	Date